Prairie Lakes Library System

Jul
11

Prairie Lakes Advisory Committee Meeting

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Tuesday, July 11 2023

9:30am - 11:00am CDT

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Connection Details:

Virtual Link: https://meet.goto.com/181260189

Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Agenda

  1. Call to Order
    9:30 am CDT

    A volunteer to chair this meeting is requested.

  2. Roll Call and Introduction of Guests

    Regular Representatives: Carter, Schnupp, Dimassis/Devries, Hein, Davies, Langer, Heskette, Kloeckner, Bartoli, Krebs-Smith, Burkhalter, Strehlow, Swanson, McCormick/Teval, Kornak, Robinson, Kunkel, Strunz, Zimmermann, Stapleton, Sorrentino, Kinkaid. Prairie Lakes Board Trustee Liaison: Gary Tilleros.

    1. Approval of Previous Minutes

      Included in packet.

      LAC Meeting Minutes - June, 2023.pdf
  3. Informational Reports
    1. Library System Board Report

      No business was conducted on June 21st due to a lack of quorum.

    2. System Director's Report (Steve Ohs)

      Included in packet.

      System Directors Report - July 2023 Advisory Committee Meeting.pdf
    3. Technology Team Report (Jim Novy)
    4. Marketing and Public Relations Coordinator's Report (Tovah Anderson)

      Included in Packet

      M&PR Report 07112023.pdf
    5. Youth Services Report (Jen Puccini)
    6. Inclusive Services Report (Rene Bue)
  4. Special Order of Business for SHARE Consortium

    NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

    1. SHARE Committees or Expert Groups for Referral, Study, and/or Recommendations
    2. Subject Headings for LGBTQ Resources
  5. Unfinished Business (None)
    1. Criteria for Meeting Minutes of the LAC - PLLS Staff Proposal

      Included in packet.

      Criteria for Meeting Minutes of the LAC.pdf
  6. New Business
    1. PLLS Youth Services Program Discussion
    2. Special LAC Chairperson for Remainder of 2023
  7. Member-Suggested Items for Future Meetings
  8. Member Library Updates

    Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

  9. Announcements
    1. Next Scheduled Advisory Committee Meeting

      Tuesday, August 1st @ 9:30 AM. Matheson Memorial Library Community Room.

    2. Next Scheduled System Board Meeting

      Wednesday, July 26th @ 6:30 PM. Hybrid meeting format.

  10. Adjournment

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Advisory Committee Meeting

Tue Jul 11, 2023 2:30 PM - 4:00 PM UTC

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

Connection Details: Virtual Link: https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Call to Order

Teval called the meeting to order at 9:34 AM.

Roll Call and Introduction of Guests

Regular Representatives: Present: Schnupp, Hein (via GoTo), Davies, Langer (via GoTo), Heskette (via GoTo), Bartoli, Krebs-Smith (via GoTo), Strehlow (via GoTo), Swanson, Teval, Robinson, Kunkel (via GoTo), Strunz (via GoTo), Stapleton, Sorrentino (via GoTo), Kinkade (via GoTo), Sanders, DeVries, Gerlacher; Absent: Carter, Dimassis, Briese, McCormick, Kloeckner, Burkhalter, Brattin, Kornak, Zimmerman, Sereno; 

Prairie Lakes Staff: Present: Ohs, Platteter, Novy, Dowling, Hudson, Erickson, Anderson (via GoTo), Bue; Absent: Schultz, Puccini; 
Guests: Wyatt Ditzler of Beloit, Public Library (via GoTo); Jennifer Warton, Matheson Memorial Library; Gary Tilleros, Prairie Lakes Board Trustee Liaison

Apprval of Previous Minutes

Included in packet. LAC Meeting Minutes - June 2023.pdf & LAC Meeting Minutes - May 2023.pdf

Sorrentino motioned to approve the May Minutes. Bartoli seconded. Motion carried.
Sorrentino motioned to approve the June minutes with a correction–Swanson was present virtually. Schnupp seconded. Motion carried.

Informational Reports

Library System Board Report

No business was conducted on June 21st due to a lack of quorum.

System Director's Report (Steve Ohs)

Included in packet. System Directors Report – July 2023 Advisory Committee Meeting.pdf

• Ohs recapped the written report and mentioned it included the wrong date for the upcoming board meeting–should be 7/26/23 and that he added information to the online version of his report pertaining to Agenda item 4A - SHARE Committees. 
• Platteter reported Trustee Training Week is scheduled for August 21-25. Free webinars for anyone interested. Details at https://www.wistrusteetraining.com/

Technology Team Report (Jim Novy)

Novy gave a verbal report on the following topics:
• NCIP Responder 2.0 Testing - Beloit & Edgerton
• Hearing Loops for circ desks available
• ALA Vendors- New lower prices ~$15K Book Lockers & ~$25K LibCabinet
• SirsiDynix Wisconsin Interest Group Meeting reminder–August 22 in Elkhorn

Marketing and Public Relations Coordinator's Report (Tovah Anderson)

Included in Packet. M&PR Report 07112023.pdf

Anderson recapped the written report.

Youth Services Report (Jen Puccini)

Story Wagon is going well. Puccini has accepted a Directorship outside the system.

Inclusive Services Report (Rene Bue)

• Bue will email an update to directors including minutes from the WLA Inclusive Services Special Interest Group. Says it's a must read.
• Hedberg Public Library is working on an inclusive programming policy and inclusive statement, Bue is happy to share drafts with anyone interested.

Special Order of Business for SHARE Consortium

SHARE Committees or Expert Groups for Referral, Study, and/or Recommendations

Informal consensus to keep committees/task forces the same as pre-merge, with the exception of suspending the patron experience group.

Send out a formal ask for volunteers and include the charge of each committee/task force.

Assigned to: Steve Ohs

Subject Headings for LGBTQ Resources

Informal consensus to refer the exploration of Subject Headings for LGBTQ Resources back to the Cataloging Committee.

Novy. Add "Subject Headings for LGBTQ Resources" to the next Cataloging Committee agenda.

Assigned to: Steve Ohs

Novy. Pull any relevant search term data from catalog.

Unfinished Business (None)

Criteria for Meeting Minutes of the LAC - PLLS Staff Proposal

Included in packet. Criteria for Meeting Minutes of the LAC.pdf

Teval motioned to accept proposed Criteria for Meeting Minutes. Bartoli seconded. Motion carried. 

New Business

PLLS Youth Services Program Discussion

PLLS' Youth Services Consultant is transitioning out of the role. There was a robust discussion on the topic of whether PLLS should look into hiring a full time YS Consultant prior to the conclusion of its strategic planning process.

General consensus was that:• PLLS should not hire a full-time YS Consultant before the conclusion of strategic planning but could look into an interim contract consultant.• Strategic planning should include listening sessions with an emphasis on this subject with YS staff from around the system.• Whatever happens, directors want transparency.

Special LAC Chairperson for Remainder of 2023

Bartoli motioned to appoint herself as Special LAC Chairperson for the remainder of 2023. Davies seconded. Motion carried.

Member-Suggested Items for Future Meetings

• Revisiting the schedule of PLAC representatives to the Board of Trustee meetings.

Member Library Updates

Interested member libraries shared information about current library happenings.

Announcements

Next Scheduled Advisory Committee Meeting

Tuesday, August 1st @ 9:30 AM. Matheson Memorial Library Community Room.

Next Scheduled System Board Meeting

Wednesday, July 26th @ 6:30 PM. Hybrid meeting format, Matheson Memorial Library Community Room.

Adjournment

Meeting adjourned at 11:22 AM.

Robinson motioned to adjourn. Stapleton seconded. Motion Carried.

Submitted by Tovah Anderson, July 11, 2023.

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